How to Migrate from Microsoft 365 to Google Workspace: A Complete Guide

When you look to switch your business from one system to another, it can be a herculean task at times. Many firms and SMEs are inquiring about moving from Microsoft 365 to Google Workspace. As Google is well-known for its capabilities and collaborative features, this migration becomes a no-brainer.

If you are in search of the roadmap for Office 365 to Google Workspace Migration, this article has all the right guidance with expert assistance in the easiest way possible. Get along with us and follow our lead to know the migration steps.

Why to Migrate from Office 365 to Google Workspace?

There are many reasons why companies make a switch. While Microsoft 365 is very popular, Google Workspace is often seen as friendlier and faster. Below are the top reasons that you must know:

• Better real-time collaboration

• Simpler to use

• Cloud storage

• Powerful search feature.

• Better Shared Drives

Step-by-Step Process to Migrate from Microsoft 365 to Google Workspace

Here is a complete step-by-step guide to migrate from Office 365 to Google Workspace effectively. Look at each step thoroughly and implement it when you do the migration job:

Get Ready Before the Migration

You won’t move to a new house without packing your boxes and other stuff. The same rule applies when you migrate Office 365 to Google Workspace. First, delete old emails or large files that you don't need anymore. Then, create a new email address for your team and make sure that everyone knows when the change is happening.

Choose the Migration Tool

Google provides a free tool to help you with data migration. You don't have to copy paste everything by your own hand. But they might be inconvenient for novice users or users with limited tech expertise. However, you can download a file from OneDrive and upload it to Google Drive(  for very small teams).

For a secure and hassle-free Office 365 to Google Workspace migration, you can also go with a third-party professional Office 365 to Google Workspace migration tool. They are quite secure, and many of the reliable ones also provide a free trial version, so that you can use them to check their effectiveness.

Office 365 to Google Workspace migration

This is the actual part where migration happens. When you start to migrate from Office 365 to Google Workspace, you will need to permit Google to access your Microsoft account.

However, you can move everyone at once, or start with a few people at a time. It is a good idea to migrate a small group ‘ test group’ to make sure everything works fine (like the tool and the migration process). Once the test migration is done successfully (without errors and losses), we will proceed with the full migration.

The Final Step

Even after you migrate the Office 365 data, new emails will still go to your old Outlook inbox until you change the mail settings. To finish your Office 365 to Google Workspace migration, you must update your MX Records. These are like the instructions for the post office. Once you update the domain settings, all new emails will start arriving in Gmail.

Things to Keep in Mind When Migrating Office 365 to Google Workspace

While you learn how to migrate from Microsoft 365 to GoogleWorkspace, remember these simple tips, and make your tasks more efficient:

• Sometimes, folders in Outlook look a lot different in Gmail because it uses ‘Label’ instead of folders.

• If you have a shared folder in Microsoft, check the Shared Drive in Google to make sure the right people can still see it.

• If you have a lot of data (old emails), it might take a few days for everything to show up in the new account.

Conclusion

We hope you are well-through with the step-by-step process to migrate from Office 365 to Google Workspace. It is an easier approach but it can be a bit challenging at first. Opt for the proper strategy and the right migration tools. After the migration is done, your team will surely love how easy it is to share files and join meetings in just a few clicks! Skip the hassle with its step-by-step guidance and start the migration today!